LIST OF DOCUMENTS REQUIRED FOR ESTABLISHMENT (ACCREDITATION) OF A REPRESENTATIVE OFFICE
1.*) A written application to the FBI SRC with the Russian Ministry of Justice for establishment of a foreign legal entity’s representative office in the Russian Federation (submitted in printed form, signed by an authorized person, indicating incorporation date, location, nature of business of a foreign legal entity, establishment purposes, expected period of operation in Russia as well as information on business cooperation with Russian partners and its development prospects).
2.*) Extract from the Trade Register of a foreign legal entity’s country of origin or other document confirming registration of a foreign legal entity under laws of the country of its location.
3.*) Articles of Association (foundation agreement) of a foreign legal entity (the document is valid for one year from the date of its legalization. If laws of foreign legal entity’s home jurisdiction do not require the Articles of Association (foundation agreement), the foreign legal entity should provide a document issued by registering authority confirming this regulation ).
4.*) The resolution of a foreign legal entity to establish a representative office in the Russian Federation.
5. The originaland a certified copy of Regulations on a representative office of a foreign legal entity in the Russian Federation.
6.*) A certificate of solvencyfrom a foreign bank servicing a foreign legal entity in its home country (the document should be valid for 6 moths form the date of issue)
7. Reference letters from Russian business partners (at least two letters written in free format on letterheaded paper with company’s details, signed by an authorized person and sealed with company’s seal)
8.*) A certified copy of the General Power of Attorney on vesting a head of a Russian representative office with all the requisite powers
9. A certified copy of the Power of Attorney attested by notary issued to an authorized person to handle matters with the FBI SRC with the Russian Ministry of Justice (required if an authorized person is not a representative office’s head) ).
10. A document that certifies the address of a representative office of a foreign legal entity in the Russian Federation (a letter of guarantee or lease agreement is required. In case of sublease, a sublease agreement should be provided).
11. A completed data sheet on a foreign legal entity’s representative head (submitted in two printed copies signed by an authorized person)
*) Foreign documents are accepted only if they bear authentic marks that they have been legalized by the consulate or apostilled unless exemption from these procedures is granted under international treaties to which the Russian Federation is a party; the documents should also be enclosed with a Russian translation certified by the notary or consular services. These documents should be valid for a year from the date of issue, except for Items 6 and 8.
Note. Powers of Attorney and resolutions are accepted only with the parties’ signatures and authorities certified by the notary.
In case there is no notary certification of the parties’ authorities, additional confirmation documents should be provided (resolution on and certificate of appointment of officials, extract from the register specifying the authorities of officials, etc.).
Regulations on a representative office are accepted with the notary certified signature of a person signed thereof